|Santa Fe, USA 2011|
Please read these details carefully as there are full instructions on a number of issues that delegates have raised with us.
Sun 11th - Registration only from 2pm - 4pm.
Mon 12th - Registration opens at 7:30am. Conference commences at 9am.
Tues 13th - Registration opens at 8am. Conference starts at 9am.
Wed 14th - Registration opens at 8am. Conference starts at 9am. Monroe gallery open house 6:15pm - 7:15pm. Followed by the Gala dinner event in the Courtyard at 7:30pm.
Thur 15th - Conference starts at 8am.The Conference will conclude at 12 noon.
Gala Dinner event
We have a wondrous Gala event organised for Wednesday September 14th in the evening. If you have not reserved a place and you wish to attend the dinner please do so via the website, by logging in and selecting 'Add Gala dinner event', and then pay by card to confirm you place.
There is information and photos on our website, under the location tab. Volunteers will be stationed when available, for questions and guidance. Please look out for AIDSImpact t-shirts.
Please note that the conference is being hosted in the Santa Fe Convention Center and all delegates will need to wear their identification badges at all times to gain access to the halls and sessions. Lost badges will be replaced at a cost of £50.
Please check the message board by registration regularly for any messages.
Please make sure that your presentation is compatible with Windows PowerPoint 2010 and is ready to transfer from a USB stick / Pen drive. Please be aware that audio and video files often do not transfer well to AV systems and they should be avoided unless they have been pre-arranged with the AV technicians. Please verify the printed program provided at registration, as well as posted program changes, for the time and place of your presentation. The smooth running of the conference presentations is dependent on all presentations being loaded into our AV system as early as possible. Plenary talks are 15 minutes in length. Please plan accordingly. Parallel session talks are 10 minutes with 5 minutes for questions. Chairing will be strict to ensure all presenters have sufficient time and the audience has discussion/question time.
All presenters need to report to the room where their presentation will take place to load their powerpoint. AV technicians will be available to upload all power point talks. You should report to the AV technician in the relevant room as far in advance as possible - on arrival, early morning or at the latest at least 30 minutes prior to the session. Ideally uploading your talk on arrival in Santa Fe will assist in the smooth running of the conference. Can all speakers be present in their allocated session for the duration of the session.
All poster presentations have been notified. Poster board dimensions: 4 foot high x 8 foot wide (Maximum). They will be set horizontally (landscape). Posters can be smaller than the maximum. All posters must be hung before 9:00am on Monday and will be on display for the duration of the conference. All posters need to be removed at 18.00 on Wednesday 14th September. There are no storage facilities and posters will be removed by staff after this point and paper recycled. Poster presenters are asked to be present at their poster during the lunchtime sessions on Tuesday 13th and Wednesday 14th September.
Guidance for preparation:
Please be sure to check the visa requirements and contact us if you need visa invitation letters. If you do not need a VISA, you may need to sign up to ESTA - please check the details on our website for more information. Please ensure that you have full insurance and health coverage before travelling to Santa Fe. The conference has no liability or provision and each individual needs to have their own personal provision. Please bring suitable clothing for the outdoor Conference Gala dinner.
AIDSCare Special Issue
A special issue of the Journal AIDSCare will be published featuring a selection of papers from the conference. All papers should be prepared for submission according to AIDSCare guidelines. They should not be longer than 3,000 words. All oral and poster presentations are eligible for consideration. Submission should be made online to the AIDSCare website, with the words AIDSIMPACT SPECIAL ISSUE as the first three words of the title. Please register at the AIDSCare stand if you intend to submit.
The AIDSImpact Team
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